Office Hoteling Software

A form of Workspace management software called hoteling (office hoteling) allows workers to dynamically schedule how long they use desks and where they continue to work. It is now possible for them to work from anywhere. Hoteling is reservation-based unassigned seating; employees typically reserve a workspace in advance of their arrival at their workplace. Taking advantage of the flexibility it offers, employees can mobilize throughout the workday to accommodate their various needs. This can be done by seating near their team or collaborating with different colleagues, and by choosing the area that is most appropriate for their current project or goal.

The Modern Workplace: Open and Flexible

As companies look for ways to reduce their real estate overhead, enable work-life balance, respond to COVID and make the most of their physical environment, they need flexibility and options.

In many ways, this has meant reimagining the “traditional” office space to be a place of collaboration that features a mix of environments including an open environment, cubicles, designated presentation areas, conference rooms, meeting rooms, and more.

As a result of these changes, employees are booking workspaces differently and more often using practices like hot-desking and desk sharing, as well as requesting access to free office space. We can help with that through EMS.

It’s easy to make desk hotel reservations and reservations for workspace with EMS

As the workplace becomes more flexible and activity-based, EMS helps your company book space faster and easier. EMS has a variety of spaces that your team can make use of, including cubicles, shared tables, standing desks, parking spaces, and closed-in offices. Managed workspaces with services and resources can also be accepted and routed through EMS.

By addressing more types of scheduling scenarios than any other platform, EMS helps users manage, engage, and optimize their resource and room scheduling. The most popular EMS use cases include:

  • Scheduling Meetings & Rooms
  • Management of hotels and workspaces
  • Management of conferences and events
  • Telepresence through videoconferences
  • Scheduling classes and exams
  • Utilization of space and optimization of analytics

Flexibility was already a key part of many workplace strategies prior to the pandemic of 2020. Having been forced to work from home and proving they can do so, more. The number of companies offering flexibility about where and when employees can work has increased, and more employees are now working from home effectively.

Approximately 75% of employees prefer to work from home at least one day each week, while corporations have benefited from people’s ability to work wherever they want, whether they are at home, at the office or somewhere else. Employees have more flexibility, business owners can be more resilient, and both can save money.

According to Global Workplace Analytics:

  • When employees work from home some of the time, common companies can save more than $11,000 per year.
  • In addition, working half the time at home saves employees anywhere from $2,500 to $4,000.

Additionally, it’s common for employees to work away from the office on a regular basis to participate in off-site meetings, travel for work, or perform contract work. The result is that those desks remain empty for about 60% of the total time.

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Hoteling allows employees to work from where they find most convenient, depending on what they need for the day. Additionally, they can work in collaborative spaces or near their teammates, exceedingly improving their productivity and engagement.

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